Director of Payroll, Time Management and Benefits

Job Description Hours: Full-Time – 35 Hours Work Location: 30-30 Thomson Avenue, NY, 11101 Candidates who are permanent in the Administrative Staff Analyst title, those reachable on the open-competitive list for Administrative Staff Analysts (exam #9058), or New York City employees serving permanently in comparable civil service titles are invited to apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in this title or a comparable title with your application. The New York City Department of Design and Construction (DDC), Division of Human Resources and Staff Development, seeks an experienced Director of Payroll, Time Management and Employee Benefits to help lead the agency’s payroll, timekeeping, leave administration, and employee benefits operations. Reporting to the Executive Director of Payroll and Time Management the candidate who fill this role will provide strategic and operational leadership to the Payroll and Time Management unit; supervise and develop staff; ensure accurate and timely payroll processing; and provide guidance to agency leadership, managers, and employees on payroll, compensation, timekeeping, leave, and benefits matters. The Director of Payroll, Time Management and Employee Benefits will also ensure compliance with City policies, collective bargaining agreements, and applicable laws and directives, while maintaining strong internal controls, conducting audits, resolving complex issues, and identifying opportunities to improve processes and service delivery. Key Responsibilities - Oversee Payroll and Timekeeping: Direct payroll and timekeeping operations, ensuring accurate and timely processing of pay, overtime, differentials, deductions, collective bargaining payments, and other compensation. - Lead Staff and Operations: Supervise, train, coach, and develop staff while managing daily workflows and maintaining high standards of accuracy and customer service. - Review Payroll Reports: Review and validate key payroll reports, including Reports 160, 161, 700, and 320, as well as retroactive payments, one-time payments, deductions, and supplemental requests. - Conduct Audits and Analysis: Conduct payroll, timekeeping, and leave audits and prepare reports using CityTime, CHRMS, PMS, PI, OPA reports, and Excel. - Oversee Leave Administration: Manage FMLA, PFL, PPL, Child Care, Personal, Workers’ Compensation, Military, Sick Leave, and other special leave requests. - Ensure Compliance: Implement directives and requirements from DCAS, OPA, the Office of the Comptroller, OLR, and other City entities. - Serve as Agency Liaison: Represent DDC with FISA-OPA, OLR, and other City entities to resolve payroll, timekeeping, and leave issues. - Provide Employee Support: Resolve complex payroll and timekeeping discrepancies and provide guidance on employee benefits, retirement planning, and related matters. Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-educationevaluation-guide.pdf All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly. ADMINISTRATIVE STAFF ANALYST - 10026 Minimum Qualifications 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or 3. An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or 4. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or 5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above. Preferred Skills Candidate must demonstrate interpersonal, diplomacy, reliability, and organizational skills. Proficient in Microsoft Office applications, particularly Excel. Can handle confidential and sensitive matters with discretion. Knowledge of Time Management Operations and/or Citywide Time and Leave Regulations and/or New York City payroll applications such as Citytime, PMS, RMDS, and CHRMS is a plus. All related trainings will be provided. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.