Arts Division Administrator

Purpose & Job Related Requirements Be prepared to upload in the attachments section of the application a sample of an arts project, budget, or program that was 100% your responsibility; including an executive level summary and small sample limited to three (3) pages. REPORTS TO: Leisure Services Director or Assistant Director FLSA STATUS: Exempt CLASSIFICATION: Regular Non-Merit - Serves at the discretion of the Department Director. PAY GRADE: 124 SAFETY SENSITIVE: No Purpose of Job The purpose of this job is to manage and evaluate staff, programs, finances, services and operations as assigned within the Leisure Services Department. Under limited direction, guides self and/or leads staff in the development, implementation, management and evaluation of programs, operations and functions. Contributes to the Leisure Services Department management team through leadership, management, administration, planning and project delivery. Performs additional tasks as assigned. Job Related Requirements Work Schedule: Monday through Friday 8a - 5p. Regular evening and weekend work expected to meet programs, meetings, and event needs. Serves on-call for emergencies and after-hour calls. May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy. Minimum Training & Experience Required to Perform Essential Job Functions Bachelor's degree in a related field with five years of related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must have a minimum of three years full-time programming experience in the respective area of program delivery. Must possess three years supervisory experience in a related field. Must have or obtain within twelve (12) months of hire FEMA’s NIMS 100, 200, 700 and 800 level training and maintain these trainings throughout employment. Must have or obtain within two (2) years of hire training in NIMA/GEMA 191, 300 & 400 and maintain these trainings through employment. Must have or obtain within twelve months (12 months) CRP/AED/First Aid for adults and pediatrics and maintain these trainings throughout employment. Must possess a valid driver's license. Essential Duties, Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Supervises and evaluates assigned full and part time staff located at Lyndon House Arts Center, Ware-Lyndon Historic House, East Athens Educational Dance Center, Morton Theatre, and the Athens-Clarke County Public Art program that operate up to seven (7) days per week; provides operations management of and facilities. Recruits staff and recommends for hire; handles employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance appraisals. Serves as a member of the department management/leadership team. Assists with new employee orientation, ongoing training and professional development of assigned staff. Observes and reviews operations, staffing levels, programs, etc. for optimum efficiency and effectiveness, and affects recommended changes when needed. Attends various work unit programs to evaluate and support programs. Works with assigned staff to develop and periodically update Department programming plans covering current year and 3-5 years, including programming philosophy, activity selection, type and scope of programs, and outreach initiatives. Works with staff to develop specific and measurable program objectives and performance measurements for programs and services of respective Division. Develops systematic processes for program and services evaluation; analyzes and uses data to consistently improve program and service quality for respective Division. Stays current with appropriate trends, and periodically assesses linkage to department's programming goals and objectives. Manages department-wide special event planning and execution. Attends annual special events as assigned to include spring and fall festivals, Juneteenth Celebration, July 4th fireworks show, and the Holiday parade. Approves and manages special events as requested and planned by outside groups, non-profit agencies, and businesses. Coordinates the collection of data and analyzes it to assess programs, services and operations. Develops performance goals and measures with and for work units. Provides necessary reports to the Director or designee. Shares after-hours emergency duty coverage with Division staff. Responds directly to emergency after-hours calls from supervisor. Prepares and implements short and long term goals and objectives for the respective division; contributes to short and long term Department goals and objectives. Develops operating and capital improvement budgets including a five-year plan; manages expenditures and revenues of assigned cost center budgets. Trains staff on budget operations and supervises all expenditures and revenues within assigned cost centers. Negotiates, drafts, reviews, and recommends contracts and agreements. Serves in the community as an expert in the field including speaking engagements, teaching at conferences, and panel discussions for respective topics. Serves as liaison with groups that may include: internal government, non-profit, private, and/or Mayor and Commission created Boards, Authorities, and Commissions. Provides technical expertise, and professional assistance, regular participation and cultivates and maintains positive relationships. Researches, plans, evaluates, and analyzes appropriate technological development and its impact on operations. Enforces department/government policies, procedures, rules, regulations and ordinances; keeps staff informed of appropriate departmental/governmental changes in a timely fashion. Researches, writes, manages and administers donations and grants for program and facility enhancements in conjunction with appropriate admin division staff. Coordinates with other divisions and departments planning, organizing, and implementation of shared programs and services. Attends capital project group meetings when part of division facilities. Includes doing research for presentations, interacting with community members, managing public input sessions and monthly construction meetings. Prepares Department for agency accreditation and ensures its continued future accreditation. Writes, revises and/or reviews Department and/or Division policies as needed and directed. Writes agenda reports as assigned, prepares and presents materials to Mayor and Commission as required. Performs special projects and duties as assigned by Department Director. Performs other related duties as required. Additional Duties When Assigned to Arts Division Performs all assigned duties as outlined for the locations of: Lyndon House Arts Center, Morton Theatre, East Athens Educational Dance Center, and program area of Athens Creative Theatre. Serves as the liaison and provides regular meeting attendance for the Athens Cultural Affairs Commission. Serves as liaison or delegates regular attendance for Arts Division Boards and fundraising organizations including, but not limited to, The Morton Theatre Corporation, The Friends of Athens Creative Theatre, and the Lyndon House Arts Center Foundation. Maintains open communication with each assigned group and represents their interest and the interest of ACCGov. Cultivates and maintains positive, cooperative working relationships with local and regional arts and history organizations, city departments, educational institutions, local businesses, inter-governmental agencies, news media, elected officials, department heads, and the general public. Stays current with national, regional and local arts agencies, programs, grants and networks. Maintains relevant knowledge and understanding of common standards of arts disciplines, community arts issues and heritage work. Represents the city on various intergovernmental and community committees and at official functions such as dedications, civic events, and other community activities. Knowledge, Skills, and Abilities Knowledge of the principles, practices, and procedures of the Athens-Clarke County Government and the operations and functions of the Leisure Services Department. Knowledge of sound management practices, human resource management/personnel, financial administration and management, long range planning, policy development, grant writing, non-profit organizations, and policies and procedures as necessary in the completion of daily responsibilities. Knowledge of program planning, to include development of plan, program and service determinants, participant involvement, fee determination, cooperative programming, establishment of program objectives, program evaluation, community outreach, program scope, selection of program content and program and service statistics. Knowledge of all applicable laws, ordinances, policies, standards, and regulations pertaining to the specific duties and responsibilities of the job. Knowledge of organizational, management, human relations, and technical skills. Knowledge of the principles and practices of arts, recreational and educational administration, departmental rules and regulations, funding and development resources, community resources, supervisory practices, accounting and bookkeeping practices. Knowledge and skill in the use of office equipment, various software programs, desktop publishing, and audiovisual equipment. Ability to develop and keep abreast of any changes in policy, methods, operations, budgetary, and equipment needs, etc. as they pertain to division/department, fund raising, marketing, grant writing and human resource/personnel operations and activities. Ability to effectively and professionally communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Athens-Clarke County government as they relate to the Leisure Services Department. Ability to lead teams, and to professionally and effectively serve as a team member. Ability to develop and administer policies and procedures, train staff in the development of facility and division performance measures, plan activities to monitor performance of subordinates against measured established goals. Ability to develop and implement short-term and long-range goals for the Division and Department in order to promote effectiveness, efficiency, and appropriate development in accordance with changing community needs. Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems. Ability to assemble information and make written reports, documents, policies, proposals, and procedures in a concise, clear, and effective manner. Ability to develop, comprehend, interpret, and apply regulations, procedures, and related information. Supplemental Information (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be able to use body members to work, move, or carry objects or materials. Must be physically able to operate a variety of machinery and equipment including a computer, copying machine, calculator, scanner, cell phone, tablets, radio and equipment associated with performances including technical systems . This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Dance center position also requires the ability to demonstrate dance moves which may include jumping, turning quickly, and balancing, Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently. Physical demand requirements are at levels of those of medium work. DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things. INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving and receiving assignments and/or directions to co-workers and assistants as well as from supervisors. LANGUAGE ABILITY: Requires ability to read a variety of reports, proposals, requests, registers, applications and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare reports, proposals, articles, notices, letters, memos and miscellaneous documents using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people and groups of people with poise, voice control, and confidence. INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management. VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including legal terminology. NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize determine percentages; interpret graphs; perform statistical calculations. FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with a computer and copier. MOTOR COORDINATION: May require the ability to coordinate hands, fingers, and eyes accurately in using a computer and copier. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates. MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, telephone and copier. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination. COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color. INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under considerable stress when confronted with an emergency. PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone. ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com.