Timekeeping Supervisor

ABOUT THE ROLE The NYC Department for the Aging (Office of Human Resources) seeks a dynamic Timekeeping Supervisor to support and execute timekeeping functions, reporting directly to the Senior Director of Payroll and Timekeeping. The Department is committed to eliminating ageism and ensuring the dignity and quality of life for approximately 1.8 million older New Yorkers through a community-care approach. KEY RESPONSIBILITIES - Supervise Timekeeping staff and support daily operations of the timekeeping unit. - Audit work unit processes to ensure accuracy and operational efficiency. - Monitor employees’ timesheets for timely approval and ensure proper leave usage to prevent overpayments. - Serve as the agency CityTime administrator, maintaining the approval tree and enrolling new hires. - Administer the Absence Control and Lateness Program and audit special leave banks (e.g., Blood Donation, Floating Holiday Leave). - Research timekeeping issues, provide resolutions, and serve as the agency liaison with oversight agencies (OPA-FISA). - Coordinate DP-2001 submissions and review timekeeping reports (e.g., 920 Report) to ensure accurate compensation. - Generate weekly/monthly reports and perform special projects as requested by senior leadership. MINIMUM QUALIFICATIONS Candidates must meet one of the following, which must include 18 months of administrative, managerial, executive, or supervisory experience supervising clerical/administrative work of more than moderate difficulty: 1. A baccalaureate degree and four years of progressively responsible clerical/administrative experience. 2. An associate degree (or 60 semester credits) and five years of progressively responsible experience. 3. A four-year high school diploma (or equivalent) and six years of progressively responsible experience. 4. Education and/or experience equivalent to the above, with college credits substituting for general experience (30 semester credits equals 6 months of experience, up to 3.5 years), but not for the required 18 months of supervisory experience. SPECIAL REQUIREMENTS - Must be a current City Employee serving permanently as an Administrative Manager, OR have taken the most recent Administrative Manager civil service exam and be reachable for appointment. - Preferred: Minimum three years of timekeeping and supervisory experience. - Preferred: Proficiency in City Time, PMS, NYCAPS, CHRMS, RMDS, and MS Office (Word, Access, Excel, PowerPoint). - Open to qualified persons with a disability eligible for the 55-a Program (must indicate on resume and cover letter). SELECTION PROCESS - Competitive-1 classification; civil service exam may be required. HOW TO APPLY - Apply through the official City of New York jobs portal using Job ID 786121. - Applications are accepted until 11/02/2026. - If applying via the 55-a Program, clearly indicate this at the top of your resume and cover letter. EMPLOYMENT DETAILS - Department: Department for the Aging, Office of Human Resources - Location: Manhattan (2 Lafayette St., N.Y.) - Employment Type: Full-Time - Number of Positions: 1 - Experience Level: Experienced (Non-Manager), Job Level 01 - Residency Requirement: New York City residency generally required within 90 days of appointment (exceptions may apply for City employees with 2 or more continuous years of service). - Benefits: May be eligible for Public Service Loan Forgiveness and state repayment assistance programs. - The City of New York is an inclusive equal opportunity employer committed to a diverse workforce free from discrimination and harassment.