Project Coordinator, Voter Language Assistance Program

ABOUT THE ROLE The Civic Engagement Commission promotes civic participation to increase civic trust and strengthen democracy in New York City. The Voter Language Assistance (VLA) Program provides interpretation services for limited-English-proficient voters during elections and supports education and outreach initiatives. The Project Coordinator provides day-to-day operational, logistical, and project coordination support to ensure the successful implementation of the VLA Program. This role is ideal for a highly organized, detail-oriented professional committed to advancing equitable access to civic participation. KEY RESPONSIBILITIES - Provide project coordination and operational support for the VLA Program, keeping projects organized, on schedule, and well documented. - Support election operations, trainings, outreach initiatives, and other program activities to ensure successful execution. - Coordinate with vendors, community partners, and grantees by tracking deliverables, maintaining documentation, and facilitating communication. - Assist with planning and execution of meetings, trainings, and public events, including logistical coordination and on-site support. - Support administration of the VLA microgrant program, including application tracking, recordkeeping, and grant administration activities. - Collect, organize, and maintain program data and records to support reporting, presentations, and continuous program improvement. - Assist with communications and outreach efforts to promote voter language resources and civic participation to VLA language communities. - Perform special projects and other related duties as assigned. MINIMUM QUALIFICATIONS 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above. SPECIAL REQUIREMENTS - Bachelor's degree in Public Administration, Project Management, Nonprofit Management, or a related field. - Two years of experience coordinating projects, programs, events, or complex operations. - Experience managing project timelines, documentation, meetings, and deliverables. - Strong organizational, time management, and problem-solving skills with exceptional attention to detail. - Excellent written and verbal communication skills, including experience preparing reports and presentations. - Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and experience using project management or CRM platforms (e.g., Airtable, Monday.com, Salesforce). - Ability to manage multiple priorities and meet deadlines in a fast-paced environment. - Commitment to equitable civic participation and language access. - Experience supporting elections, language access, civic engagement, or other community-based programs. - Experience coordinating vendors, consultants, community partners, or grantees. - Familiarity with procurement, contracting, or grants administration processes. SELECTION PROCESS - No Exam Required. - Title Classification: Non-Competitive-5. - Appointments are subject to oversight approval. - OTI participates in E-Verify. HOW TO APPLY - Apply via the City Jobs website: www.cityjobs/jobs/search. - Search for Job ID: 796995. - Application period: Posted until 11/03/2026. - Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration. Note that submission of a resume is not a guarantee of an interview. EMPLOYMENT DETAILS - Employment Type: Full-Time. - Number of Positions: 1. - Job Level: 00. - Work Location: 22 Reade St, New York, NY (Manhattan). - Department: Civic Engagement Commission. - Hours/Shift: Day. - Residency Requirement: New York City residency is generally required within 90 days of appointment. City Employees in certain titles who have worked for the City for 2 continuous years may be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. - Benefits: May be eligible for Public Service Loan Forgiveness and state repayment assistance programs. - Equal Opportunity Employer: The City of New York is committed to recruiting and retaining a diverse workforce free from discrimination and harassment based on any legally protected status or characteristic.