Early Voting Operations Coordinator

About the Role The Maricopa County Recorder's Office is seeking an Early Voting Operations Coordinator to ensure seamless operations across the organization. This cross-functional role involves collaborating with multiple departments, coordinating incoming ballots and correspondence, supporting interdepartmental deliveries, and assisting with early voting divisional operations like signature verification and curing. Key Responsibilities - Manage the sorting and distribution of all incoming mail and ballots, creating a standardized and efficient process. - Securely assist in transporting ballots and other election materials in election vehicles. - Confirm and maintain delivery receipts of delivered mail for audit purposes. - Serve as a flexible resource, providing support to different departments based on workload and priorities. - Assist with administrative support, data entry, project coordination, and customer service. - Evaluate, recommend, and implement policies and processes relating to early voting logistics in compliance with state and federal laws. - Determine the department or recipient for intended mail when necessary. - Ensure health and safety practices are in place and maintain the work area to prevent accidents. Minimum Qualifications - Experience: Six months of clerical and/or customer service experience. - Education: High School diploma or GED, or an equivalent combination of education and experience. - Driving: One year of experience driving a 26-foot box truck with a lift gate. - Training: Must complete County Vehicle Operating Training. - License: Valid Arizona driver's license by the time of hire. - Voting: Must be eligible to vote in Arizona. - Certification: Must successfully complete the next scheduled Secretary of State Election Officer Certification. - Skills: Ability to develop and implement continuous quality improvement strategies. Special Requirements - Preferred Experience: One year working in a distribution or mailroom setting; one year performing office, administrative, and clerical duties; one year of election experience. - Preferred Education: Associate's degree in Public Administration, Business Administration, or a related field. - Physical Demands: Lifting, bending, stooping, pushing, pulling, standing, sitting, using hand dexterity, vision, and mathematical reasoning. - Work Environment: Office environment and operating county vehicles to transport employees, materials, and supplies. - Adaptability: Must be adaptable, possess strong interpersonal skills, and learn new tasks quickly in a fast-paced environment. Selection Process 1. Application Review: Consideration is only given to candidates who submit complete online applications via Workday. 2. Communication: Candidates will be contacted primarily through email and their Workday online application profile. 3. Background Check: Must pass a pre-employment background and fingerprint investigation, including drug and alcohol testing for safety-sensitive positions. How to Apply - Submit your application online through the official Maricopa County careers portal. - Ensure your Workday profile is up to date, as this will be the primary method of communication. - If you require a reasonable accommodation under the ADA, contact MHRFeedback@maricopa.gov to initiate the interactive process. Employment Details - Department: Maricopa County Recorder's Office - Position Type: Full-Time - Work Schedule: Hybrid and alternative work schedule options available. - Benefits: Tuition reimbursement, low-cost high-value healthcare, child care benefits including an on-site Kids Club, paid vacation, sick time, parental leave, and an extensive wellness program. - Retirement: Enrollment in the Arizona State Retirement System, requiring a 12% per paycheck contribution rate that includes a 100% employer match on Day 1. - Equal Opportunity: Maricopa County is an equal opportunity employer committed to providing equal employment opportunities to all applicants.