Over 20 years ago, I found myself in a frustrating pattern: I was dropping the ball on tasks here and there, forgetting small but important things. While these lapses never caused major problems, they left me feeling discouraged and scattered. That’s when I started creating daily “to do” lists, and it has been a small, yet transformative habit. Over the years, I’ve used nearly every medium imaginable to create my 'to do' lists—whiteboards, Post-it notes, computer apps, my New York Times day planner, phone reminders, and journals. No matter the format, the act of writing a daily list first thing in the morning when I get to the office has served several powerful purposes.
Helps Organize Priorities
When I start my day by jotting down tasks, I’m forced to think critically about what truly needs my attention. For example, I might list “Prepare presentation for Friday’s meeting” alongside “schedule interviews.” This helps me prioritize the most impactful work rather than jumping randomly from one task to another. The clarity gained from this simple step means I’m less likely to overlook important deadlines or urgent matters.
Provides Daily Consistency
Having a daily list creates a comforting rhythm. Even on chaotic days, I know what my focus points are. For instance, seeing “Call project team for status update” on my list every morning grounds me in a routine that helps me navigate unpredictability. This consistency reduces stress and makes my workload feel more manageable.
Allows Me to Set Reasonable Expectations
Writing down tasks forces me to be realistic about what I can accomplish. I avoid setting myself up for failure by balancing big tasks like “Submit grant proposal” with smaller ones such as “Schedule dentist appointment.” This balance keeps me motivated—neither overwhelmed by an impossible list nor underwhelmed by trivial chores.
Holds Me Accountable for Using My Time Wisely
My daily list acts like an accountability partner. I often swap lists each morning with a friend via text, which adds a layer of mutual encouragement and responsibility. Knowing I’ll review my list at the end of the day pushes me to stay on track. For example, if “Complete budget review” is on my list, I’m more likely to carve out focused time to get it done rather than procrastinate. As I reflect upon my accomplishments at the end of the day, I give myself grace if other priorities emerge throughout the day and I do not complete my list- if I know I used my time wisely and made an honest effort.
Keeps Me Focused
When distractions arise, I glance at my list to remind myself of what matters most. This helps me avoid digressions like endless email scrolling or unnecessary meetings. For instance, seeing “Finish updating data spreadsheet” front and center helps me say no to less important interruptions and stay laser-focused on the task at hand.
Provides Satisfaction Upon Completion
There’s a simple joy in crossing off completed tasks. Each checkmark or scribble through a line feels like a small victory. This positive reinforcement fuels my motivation throughout the day. Even mundane tasks like “Organize desk” become rewarding when I see tangible progress.
Creates a Record of Daily Accomplishments
Over time, saving my daily lists has given me a valuable archive of what I’ve achieved. Looking back on past lists reminds me of how much I’ve accomplished, even during busy or challenging periods. This historical record boosts my confidence and helps me plan future projects more effectively.
Weekend Lists: Include Fun Activities
On weekends, my lists shift tone but not purpose. I include more enjoyable activities like “Go for a hike” or “Wash and vacuum car,” alongside a sub-list of people to connect with—whether that’s a phone call to a friend or a visit with family. This keeps my weekends fulfilling and balanced, blending productivity with relaxation and social connection.
If you’ve never consistently created “to do” lists, I invite you to give it a shot for two weeks. Start each morning by writing down what you want to accomplish, big or small. Notice how it changes your focus, your motivation, and your sense of control over your day. You might find, as I did, that this simple habit becomes an indispensable tool for managing your time and boosting your well-being.... Why not try it and see if it works for you?